Flights: add details and provide live alerts

Ensure your travellers have up-to-date information for their upcoming flights through live alerts. Add both commercial and private flights!

• Introduction to Flights

• Adding a Flight

• Manually Adding Private or Charter Flights

• FAQs

The Flights section gives users all the key details for their journey, delivered straight to their device via notifications:

• 24 hours before: notification to draw attention to the flight and status

• 3 hours before: confirmation if flights are on time or if there are changes

• Instant notifications of delays, cancellations, or time changes

• Departure gate alert (where supported by the airport)

• Welcome message on arrival at the destination airport

• Baggage reclaim details (when available)

• Go to your Vamoos List and open or create a trip. Select Flights from the left-hand menu.

• Click + ADD

• Enter the airline code, flight number, and date, then press Search.

• Tick the correct flight from the results (you may need to scroll down) and press Add Flight.

Top Tip: If adding flights with stopovers, be careful to select the correct record — you’ll see options for the whole journey or each leg separately.

The flight tracker covers IATA-registered commercial flights. For private or charter flights, you’ll need to add them manually.

• Enter the flight details and press Search. If not found, you’ll see the option to Add Flight Manually.

• Fill in the relevant details:

  • Airline Code: free-type the charter company or enter “Private”

  • Flight Number

  • Flight Date

  • Departure & Arrival airports: using IATA or ICAO codes

  • Departure & Arrival terminals: optional

  • Departure & Arrival times: in local time

Top Tip: If you have the People section set up, you are able to personalise and restrict who has access to the flight information.

• Q: Are flight notifications available offline?
  A: No, flight notifications require internet to come through.

• Q: What if I can’t find my flight?
  A: We use a third-party IATA database. If your flight isn’t listed and isn’t IATA registered, you can add it manually.

• Q: How can I find an IATA or ICAO airport code?
  A: You can look up airport codes online, e.g. via world-airport-codes.com.

• Q: I don’t know the flight number for my private flight, what do I do?
  A: Enter a placeholder number — a flight number is required to submit.

• Q: Are flights linked to a PNR? Will changes update automatically?
  A: No. Our flight tracker is schedule-based, not PNR-based. If a flight is cancelled and rebooked, you’ll need to update it manually.

If you have any further questions or need help with this, contact us at support@vamoos.com.